Privacy Policy

1. Organisation identity and accountability

AI Skills Path Inc. is the organisation responsible for personal information under this policy. We are a vocational training provider headquartered at 360 Albert Street, Suite 1600, Ottawa, Ontario K1R 7X7, Canada. Business Number: BN 867521948 RC0001.

Our Privacy Officer may be reached at [email protected] or by mail at the address above. We have designated an individual accountable for compliance with PIPEDA's ten fair information principles and for responding to access requests within statutory timeframes. General enquiries may also be directed to [email protected] during business hours, Monday through Friday, 09:00–17:00 Eastern Time.

2. Scope of this policy

This policy applies to personal information collected through our website, contact forms, path cohort registration, corporate path training contracts, email correspondence, telephone calls, and in-person interactions at our Ottawa training centre. It does not apply to third-party websites linked from our pages, nor to assistant tools (ChatGPT, Copilot, Claude) that participants may use independently during or after training — those services are governed by their respective providers' policies.

If you are an employee of a corporate client whose organisation enrols your team, your employer may also hold personal information about your participation. In such cases, we process your data according to both this policy and any data-processing terms in the corporate agreement.

3. What personal information we collect

We collect only information reasonably necessary for the purposes identified below:

• Contact and identity: name, email address, telephone number, job title, and organisation name when you submit an enquiry or register for a path cohort module.
• Enrolment details: billing address, purchase order references, dietary requirements, accessibility accommodations, and emergency contact where relevant to workshop delivery at our Ottawa studio or online cohorts.
• Communication records: messages you send via our contact form, email threads with our enrolment team, and notes from alignment calls about your assistant experience and career upskilling path goals.
• Website technical data: IP address, browser type, pages visited, and referral source when you use our site — primarily through cookies and local storage described in our Cookie Policy.
• Payment information: processed by our payment processor; we do not store full credit card numbers on our servers.
• Workshop participation data: attendance records, assignment submissions used for facilitator feedback, and capstone portfolio materials you choose to share within cohort boundaries.

We do not knowingly collect sensitive personal information such as government identifiers, health records, or financial account credentials through our website forms. Workshop exercises may involve anonymized sample scenarios only — participants are instructed not to submit live confidential client data through our systems or shared classroom tools.

4. Purposes for collection and use

We collect personal information for identified purposes and do not use it for unrelated purposes without consent, except as permitted by law:

• Responding to path course enquiries, corporate path training requests, and waypoint registration.
• Delivering vocational training programmes, sending schedules, waypoint materials, and post-cohort resources.
• Processing payments and issuing receipts in CAD.
• Improving our website and understanding aggregate traffic patterns (with consent for analytics cookies).
• Complying with legal obligations, including tax and corporate registry requirements under Canadian law.
• Protecting our rights and preventing fraud, including honeypot spam detection on contact forms.
• Maintaining records of PIPEDA consent provided through our contact form checkbox.

We do not use your personal information to make automated decisions that produce legal or similarly significant effects. Facilitator feedback on coursework is human-reviewed.

5. Legal bases and consent

Under PIPEDA, we rely primarily on meaningful consent. When you submit our contact form, you must actively check a consent box confirming you agree to our collection and use of your information to respond to your enquiry. Consent is not pre-selected. For enrolment contracts, consent is obtained through signed agreements or explicit email confirmation before we process payment or allocate cohort seats.

You may withdraw consent for non-essential communications at any time by emailing [email protected]. Withdrawal does not affect the lawfulness of processing before withdrawal, nor our ability to retain records required for legal or contractual purposes such as tax documentation or dispute resolution.

Where consent is not required, we may process information based on legitimate interests (e.g., network security logs, fraud prevention) or legal obligation (e.g., seven-year tax record retention). We balance legitimate interests against your privacy rights and document our rationale internally.

6. Disclosure to third parties

We do not sell or rent personal information. We may share data with:

• Service providers: email delivery, payment processing, cloud hosting, video conferencing for online cohorts, and enrolment management tools bound by confidentiality agreements and data-processing terms.
• Professional advisers: accountants or legal counsel when necessary for corporate compliance.
• Authorities: when required by law, court order, or to protect safety.
• Corporate clients: aggregated or individual attendance data where your employer contracted training and you were notified at enrolment.

Service providers may store data in Canada or the United States. When information crosses borders, we ensure contractual protections consistent with PIPEDA accountability requirements, including limits on use, security safeguards, and deletion upon contract termination where practicable.

7. Retention

We retain personal information only as long as necessary for the purposes collected:

• Contact form submissions: up to twenty-four months unless an enrolment relationship continues.
• Enrolment and billing records: seven years from the end of the fiscal year, per Canadian tax requirements.
• Cookie consent preferences: six months in local storage under key asp_cookie_consent, then re-prompted via our banner.
• Analytics data: aggregated reports retained up to twenty-six months when analytics is enabled.
• Capstone portfolio copies held by us for feedback: deleted within ninety days after programme completion unless you request extended storage for alumni reference.

When retention periods expire, we securely delete or anonymize information using procedures appropriate to the medium — electronic deletion with overwrite where feasible, and cross-cut shredding for paper records.

8. Your individual access rights

Under PIPEDA, you have the right to:

• Request access to personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Withdraw consent where applicable.
• Challenge our compliance with PIPEDA principles.

Submit requests to [email protected]. We respond within thirty days unless an extension is permitted under PIPEDA. We may verify identity before releasing information — for example, by confirming control of the email address used in your enquiry. Access may be limited where disclosure would reveal third-party personal information, privileged legal records, or information collected for investigative purposes.

If we refuse an access request, we will explain the reason and inform you of your right to complain to the Office of the Privacy Commissioner of Canada.

9. Office of the Privacy Commissioner of Canada

If you believe we have not addressed your privacy concern satisfactorily, you may contact:

Office of the Privacy Commissioner of Canada
30 Victoria Street, Gatineau, QC K1A 1H3
Toll-free: 1-800-282-1376
Website: www.priv.gc.ca

10. Cookies and tracking

Our website uses essential storage and optional analytics cookies. Details including categories, durations, and opt-out instructions are in our Cookie Policy. You may manage preferences through our cookie banner (Accept all, Reject all, or Customise). Marketing cookies remain disabled unless explicitly enabled in the customise panel.

11. Security safeguards

We implement administrative, technical, and physical safeguards appropriate to the sensitivity of information: HTTPS encryption on aiskillspath.life, access controls for enrolment systems, staff training on confidentiality, password policies for internal tools, and secure disposal of paper records at our Ottawa training centre. No method of transmission over the Internet is completely secure; we encourage strong passwords on any alumni resource accounts we provide and caution against sharing login credentials.

We review security practices periodically and update vendor contracts when infrastructure changes. Suspected data breaches are assessed under our internal incident response plan, with notification to affected individuals and authorities when required by PIPEDA.

12. Children

Our services target adult professionals and Canadian business teams. We do not knowingly collect personal information from individuals under sixteen. If you believe a minor has submitted information, contact [email protected] for prompt deletion.

13. Openness and transparency

We make this policy readily available on our website and provide summaries in plain language during enrolment. Questions about our privacy practices are welcome at [email protected]. We will explain what information we hold, why we hold it, and who may access it within our organisation.

14. Ontario privacy context

Where Ontario-specific privacy requirements apply to our activities as an Ontario organisation, we align our practices with provincial standards in addition to PIPEDA. Ontario residents with questions specific to provincial law may contact our Privacy Officer or the Information and Privacy Commissioner of Ontario.

15. Changes to this policy

We may update this Privacy Policy to reflect legal, technical, or operational changes. Material updates will be posted on this page with a revised "Last updated" date. Where changes affect how we use previously collected information, we will seek renewed consent when required by law. Continued use of our services after immaterial updates constitutes acceptance of the revised policy where permitted.

16. Change log

• 27 June 2026 — Initial publication of privacy policy for aiskillspath.life.

17. Contact

Privacy Officer, AI Skills Path Inc.
360 Albert Street, Suite 1600, Ottawa, ON K1R 7X7, Canada
[email protected]